Approve a Time Sheet (Supervisor's only):

Introduction - This document is designed to help walk you through the process of approving a time sheet using Go West Employee Self Service. It does not detail every available function, but will take you through the process we think most people will use the most often. If you need help with different or more advanced features, please contact the Payroll Office (x6420)

To sign on to GoWEST, open a web browser and type “gowest” in the address bar.  A screen will come up prompting you to log on.

*** Please note that GoWEST is currently only available from the on-campus network.  If you need to access it from off-campus, you will need to use VPN.

• User ID is your Employee ID, which is listed on your paystub.
• PIN is your password for GoWEST, which by default will be your birth date in the format MMDDYY

For more detailed instructions on logging in, see the Getting Started section of the GoWEST help site.

Once logged in, select the "Employee" category:

Select "Time Sheet":

In case you are gone when a time sheet needs to be approved, you must set up at least one proxy.  Do this by clicking on the “Proxy Set Up” link:

Find the appropriate person’s name from the drop-down menu, check the “Add” box, and click “Save.”  That’s all there is to adding a proxy – please consider adding multiple proxies so that you’re sure your employees’ timesheets will always get approved!

Choose "Approve or Acknowledge Time" and then click "Select":

Select the department in which the employee for whom you are approving a time sheet works, and click "Select":

Click the employee's name to review his or her Time Sheet:

Make sure that the hours are correct, and "Approve" or "Return for Correction" as appropriate:

If you see an error and click "Return for Correction," your employee will need to log in to Employee Self Service, correct the error, and then submit it for approval once again. This process continues until the information is correct. After returning a time sheet for correction, you will see the following message:

If there are no errors and you click "Approve," you will see the following message and that employee will show up in the "Approved" category.

If you have any questions about the process, please contact the Help Desk at x6449

*TIP* If you would like to avoid approval requests taking over your inbox because you receive a lot of them, see our instructions for automatically moving these emails into a separate folder in Outlook 2000 or Outlook 2003.

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