Submit a Time Sheet:

Introduction - This document is designed to help walk you through the process of submitting a time sheet using Go West Employee Self Service. It does not detail every available function, but will take you through the process we think most people will use the most often. If you need help with different or more advanced features, please contact the Payroll Office (x6420)

To sign on to GoWEST, open a web browser and type “gowest” in the address bar.  A screen will come up prompting you to log on.

*** Please note that GoWEST is currently only available from the on-campus network.  If you need to access it from off-campus, you will need to use VPN.

• User ID is your Employee ID, which is listed on your paystub.
• PIN is your password for GoWEST, which by default will be the same as your ACCESS PIN if you are a student, and a random PIN sent to your email if you are an employee.

For more detailed instructions on logging in, see the Getting Started section of the GoWEST help site.

Once logged in, select the "Employee" category:

Select "Time Sheet:"

Choose “Access my Time Sheet” and click “Select”:

Make sure that you have the correct department and proper pay period selected, and then click “Time Sheet”:

You will see that your hours (“regular earnings”) populate automatically based on the number of hours and the days that you are scheduled to work in that pay period. All you need to do is enter “exception” time to record any changes to that schedule (for example: additional hours worked, sick, personal, vacation, jury duty, bereavement, etc.)

If you work different hours than scheduled, or are taking leave for some reason, you’ll just need to alter the timesheet to relect those changes.  For example, if you were sick on Friday, Sept. 07th,  you would first click on the “8” in regular earnings and change it to “0”, then click “enter hours” in the Sick category and enter “8”, effectively moving those hours from one category to another.
*IMPORTANT* Make sure that you are using the correct category for entering hours (sick, personal, vacation, etc.)

If you are entering hours in addition to the default, click the number of hours under regular earnings for that day, and enter the appropriate time. You will be only recording the number of hours that you actually worked on that day.

** Enter time in increments of 15 minutes (ex. 7.25 would mean 7 hours, 15 minutes)

Hit the “Save” button when done entering hours. You are only entering hours for the day that appears under date. In order to enter hours for another day just click on the entry under “regular earnings” for that day.

Once you have entered your exception time correctly for each day of the relevant pay period and checked it over for accuracy, click "Submit for Approval":

In order to protect your privacy, you will be asked to enter your PIN once again:

Once you've submitted your time sheet, you will see when you submitted it and to whom in Time Sheet view:

If you have any questions about the process, please contact Payroll at x6420

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