Thesis Submission and Binding Policies 2011-2012
Electronic Self-Submission of Thesis
As of the 2011-2012 academic year, Tutt Library strongly prefers that students submit their theses to Tutt Library electronically. Once a thesis is submitted electronically, it will be deposited in the College’s Digital Archive, and be accessible through the Tiger Catalog . If you have questions about the Digital Archive, contact Lisa Lister at 389-6242.
To access the submission form for your department, click here:
http://discovery.coloradocollege.edu/etd/
Students: If you do not submit your thesis electronically to Tutt Library this year, you will need to submit a print copy of your thesis to the library for binding. Follow the directions in the “Bound Print Theses” section below.
Bound Print Theses for Department, Library and Personal Use
All print copies of theses to be sent to the Bindery should be submitted to the student’s Department Coordinator, along with a Bindery Information Form for each copy submitted. The Department Coordinator will deliver the theses to Brandy Lachocki (x6663) in the library, who will send them to the bindery in Nebraska.
All theses should include a title page that includes the following: title, department, degree, author, Colorado College and graduation date. Sample title page
Library print copy
If you submit your thesis electronically (see department links at the top), the library will preserve your thesis in perpetuity, and a printed copy is NOT needed. However, if you are not submitting your thesis electronically, please DO submit a printed copy for the physical library collection.
Although it is the responsibility of the student to submit their thesis in accordance with the checklist on the Bindery Information Form (correct information on the title page, specified margin sizes, and that all pages are included and in order), the Department Coordinator needs to double-check that these guidelines have been met before delivering the theses to Brandy in the Library. The Library will double-check for errors before shipping them to the bindery. If any are found, the theses will be returned to the Department Coordinator.
Each Library thesis copy must be accompanied by a completed Thesis Bindery Information Form.
Department print copy
Because theses will be readily available on the Digital Archives, many departments may wish to reevaluate whether bound, print departmental copies are still desired. However, if a department wishes to continue binding copies of theses, the cost to the department is $10 per theses and will be charged via journal entry along with any charges for personal copies.
The Department Coordinator is responsible for checking that the thesis meets department requirements. The library will not check for errors. Re-dos are done at the expense of the department. The department copies to be bound should be delivered to Brandy Lachocki (x6663) in the library, who will send them to the bindery in Nebraska.
Each department thesis copy must be accompanied by a completed Thesis Bindery Information Form.
Each department has been pre-assigned a particular color for the cover binding and the spine stamp.
Department coordinators will be notified when the bound theses have returned from the bindery and are ready for pick-up.
Student personal print copies
If students desire personal copies of their thesis bound, bindery charges are $10 per copy, payable to their department. The library will not check for errors. This is the responsibility of the student. We recommend that you use the checklist on the Bindery Information Form to make certain you have used correct margin sizing, have a complete title page, and that all pages are included and are in order. Re-dos are done at the expense of the student.
When bound theses return from the bindery, the department will deliver or mail personal copies to students. Students should make sure that their Department Coordinator has a current mailing address before leaving campus.
Submit a Thesis Bindery Information Form attached to each personal copy you are submitting.
Standard binding for student copies is black with gold lettering.
The library will charge back departments $10 each for student copies.
Student authors interested in having customized binding can make direct arrangements to have their thesis bound. Most thesis binding companies accept electronic submission, and payment can be made with a credit card. This list is an unendorsed suggestion of companies:
PhD Book Binding
Acme Book Binding
Long’s Roullet Bookbinders
Bindery Deadline Information
Titles printed on the spine of the bound thesis: Lengthy titles will be printed up to the colon or the first 65 characters (the maximum number of characters allowed by the bindery).
Bindery shipments are sent out once a month and will be returned about 4 weeks later. The deadline is NOON on the following dates:
January – 1/9/2012
February – 2/6/2012
March – 3/12/2012
April – 4/9/2012
May – 5/7/2012
June – 6/11/2012
July – 7/7/2012
August – 8/13/2012
September – 9/10/2012
October – 10/8/2012
November – 11/5/2012
December – 12/3/2012
Requests After Graduation
Requests made for a bound personal copy a year or more after the student has graduated will not be accepted. The library can provide an unbound photocopy of its archival copy for $10. Beginning 2011-2012, it is hoped that most theses will be available electronically on the College’s Digital Archives.
For More Information
If there are any questions about the binding policy, please call Brandy Lachocki (Receiving Coordinator) at extension 6663 or email Brandy Lachocki.
For questions about the Digital Archives of Colorado College or electronic thesis submission, contact Lisa Lister (Collections Librarian) at extension 6242 or email Lisa Lister.