BEST PRACTICES FOR A SUCCESSFUL BLOCK ONLINE FOR FACULTY
As we begin our first block from a distance we wanted to first emphasize that the Registrar’s Office is never too far away! Our staff are available to support students and faculty during this time. See below for helpful information related to starting a block. Please reach out to our staff for any questions regarding any part of this process or if you have a unique situation to be considered.
FINAL CLASS ROSTERS AND WAITLISTS ARE EMAILED ON FRIDAY, BEFORE THE BLOCK STARTS
- All class lists associated with your name (including Thesis and Independent Study) should be included in a PDF or spreadsheet file to be received via email Friday evening, before the block starts.
- If you’re anticipating more than one class list, please scroll through the file. The PDF and Excel files can have multiple tabs or pages.
- If you're co-teaching a two-block class and this is not your block to teach,
please disregard this email.
- Waitlists are considered temporary registrations and are removed from student schedules shortly after the class lists are emailed; this attachment is your only record of reference for your waitlisted students! It’s a good idea to print and have this available to refer to on the first day of instruction.
PLEASE DON’T ADD STUDENTS DIRECTLY TO CANVAS – GIVE THEM YOUR COI PIN INSTEAD!
- Once the block has begun, and only during day 1 & 2, you may choose to add students to your class.
- Students adding your class after the block begins – even those added from your waitlist – are required to obtain instructor permission by COI PIN which is your instructor consent (located within your Teaching Schedule on the Faculty Menu)
- Students only have day 1 & 2 of block to update their registration using Drop/Add in Banner. This process will:
- Add your class and provide instant access to your Canvas page
- Drop/Remove any existing class and its Canvas page; it will also send a drop confirmation notice to that instructor.
- Adding a student directly on your Canvas does not complete the registration process and could jeopardize a student’s ability to receive credit for your course; please direct the student to Banner with your COI PIN for proper registration practices. Banner has a backup feed to Canvas scheduled nightly; any adds directly to Canvas that don’t match Banner registrations will be removed.
REMINDER: It is recommended to review your class roster carefully on day 1 and communicate to those students who have not updated their registration to do so by end of day 2. Students who register late (after day 2) should send an email to email@example.com and provide your COI PIN as proof of your permission to be in the course.
The bookstore is closed but will process online orders. Students remaining on campus will order course materials online and pick them up in the mail room. Students should note that Amazon book orders may not arrive on time because Amazon is prioritizing deliveries of other goods.
TIPS ON MANAGING “ATTENDANCE” & ADDITIONAL RESOURCES:
In online classes, frequency and quality of interaction are key to evaluating student engagement. Rather than thinking about class attendance—which might be difficult if students are in different time zones or if they lack reliable technology or connectivity--think instead about student participation. Students should be participating in the course most days of the week in some way or another, and generally in a mix of different ways (depending on how your course has been set up). They will participate in online, asynchronous discussions, submit assignments, respond to communications sent about the class, participate in synchronous activities—all of which should all be considered as a means of evaluating a student's participation in the class.
You may want to consider adding some language to your syllabus about your late work and online participation policies in the event that students fall ill during the block. For example, the following language can be adapted to indicate to students how you'll work with them should they fall sick or be required to care for a family member who has become sick:
While the official late/participation policy is outlined below, please note that I will be flexible regarding deadlines for students who are experiencing illness or other challenges related to the current COVID-19 pandemic. Please contact me as early as possible if you think you may not be able to complete an assignment or participate in the course due to illness.
Canvas has some tools available to help you identify students whose participation in the course is low. Low participation is generally a flag for risk of failing the course in an online learning situation. In your Canvas course, on the home page, you can find a button that says "New Analytics." If you click it, you can select individual students from the dropdown menu at the top to see their average participation and average page view. Similarly, in Grades, if you click on a student name, you'll see a "card" open on the right side of your screen that will tell you the student's current grade, any missing assignments, and any late assignments as well as their participation compared to other students in the class.
For additional support and resources, please check out the COVID-19 page or click here: Teaching and Learning Resources
Welcome back from Spring Break! As you settle in and gear up for the end of this busy semester, we’d like to send out this helpful reminder of registration-related needs-to-knows:
- Do you know how to find your COI PIN? You may have had a student ask for your “consent of instructor pin”. This is a 6-letter combination that is your electronic signature to the registration systems in Banner (Add/Drop and Preregistration) The COI PIN is what the systems will recognize as your permission to move forward with the registration change. All Faculty are assigned a PIN each semester they are teaching. You can find your PIN on your Faculty Services tab in Banner under “Your Teaching Schedule”.
- Thesis and Independent Studies are now in DocuSign! The Registrar’s Office has created an email workflow (DocuSign Power Form) for thesis and independent studies. These forms are available on the Registrar’s webpage. The student will initiate this process by filling in their advisor and department chair contact (if needed). This will kick off an email workflow with the completed form automatically submitted to the Registrar’s Office for processing. We hope this makes it easier for students and faculty alike. Please reach out with any questions you may have.
- Registration Deadline Reminders To help bring us all back up to speed, we thought to include registration deadline reminders for students who may be reaching out to you for information.
Adding/Dropping/Waitlists before the start of the block
Students can add/drop or add to a waitlist at their convenience through Add/Drop online without a required instructor’s consent unless the course requires a prerequisite.
Adding a class at the start of the block
Dropping a class during the block
2020-21 Grade Due Dates
Block: Grades Due:
1 Sept. 28
2 Oct. 26
3 Dec. 7 (extended for fall break)
4 Jan. 11 (extended for winter break)
Half Block Feb 1
J Block Feb 8
5 March 8
6 Apr. 5
7 May 5
8 Seniors May 19 Senior Grade Due 2:00 TODAY
8 All Students June 1
2019-21 Grade Conversions: I to NC
Grades of I (Incomplete) that will convert to NC if not extended:
Block: Conversion Date:
1 Dec. 16 (end of block 4)
2 Feb. 24 (end of block 5)
3 Mar. 24 (end of block 6)
4 Apr. 21 (end of block 7)
Half/J May 19 (end of block 8)
5 Sept. (end of block 1)
6 Oct. (end of block 2)
7 Nov. (end of block 3)
8 Dec 15 (end of block 4)
Grades of D-CR-NC-WF Report & Student/Advisor Notification
Grade Reports are sent 1st Wednesday after grade due date.
Student and Advisor Notifications are sent 2nd Wednesday after grade due date.
Grade Due Date Notes:
Grades Due Reminder Burst sent 1 day after block ends. This burst contains detailed grade entry instructions.
Grades Outstanding Report is reviewed on the first Wednesday after grades are due, reviews are made weekly on Wednesdays.